Office 365 comes with a full list of tools that will make you and your colleagues more productive! Because you’ve been using Office applications for many years, it’s easy to stick to the same old habits. For example, you’ve probably memorized all kinds of keyboard shortcuts. Once you’ve adapted to a changed interface, you’ll want to use your favorite application in the same familiar way.

Well, you may be missing new features that can revolutionize the way you work! Microsoft wants businesses to increase productivity with its products, and with the recent release of Office 2016, collaboration has been pushed to another level.

Are you a big fan of Word, Excel, PowerPoint, OneNote, Publisher or Outlook? Do you often use Skype for Business, and OneDrive or SharePoint? Check out these cool new features!

 

Get your small business ready to compete in today’s tough market. Download our free eBook, Empowering small business with Office 365.

 

1. Real-Time Co-Authoring (Word, Excel, PowerPoint)

Collaborate online and see each other’s changes as they happen with real-time coauthoring in Word. Save your file to OneDrive or SharePoint so others can work on it with you. You can share it directly from the application, thanks to the integrated sidebar.

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2. Chat with co-workers in Office apps

Have you heard about Skype in-app integration in Office 2016 apps? Use this feature to chat, share screens and have audio or video conversations with your colleagues. And you don’t even have to leave the application you’re working in! Even when you do close the application, you can continue the conversation via Skype on your desktop or phone, and keep talking to the team as they edit.

 

3. Inserting links to stored files instead of sending entire files to co-workers

Forget about email attachments. Sharing a document for co-authoring is easy!
Upload your file to Office 365’s cloud storage. Write an email using Outlook (or Outlook Web App). Instead of attaching a file, insert the link to the file on your cloud. Outlook will automatically grant edit permission to the people you are emailing. You can change the permissions anytime you want.

 

4. Turning OneNote items into Outlook calendar events

Convert notes to tasks inside your calendar and assign them to colleagues with reminders and deadlines. Send meeting minutes taken in OneNote by email and automatically add details (date, location, attendees,…) for each meeting they’re related to.

 

5. Using your mouse as a laser pointer for better PowerPoint presentations

Use a simple keyboard shortcut (Ctrl+P) to turn your mouse into a laser pointer during your PowerPoint presentations. You can also use the Presenter Mode commands. This feature has been part of PowerPoint for years, but was recently integrated for touch-screen devices. If you hold your finger or stylus down on the device, the red button fake laser pointer will appear.

 

6. Power Map in Excel: Turning data into a map

Power Map is part of the powerful and interactive data visualization features in Excel, which are enhanced with Power BI, the solution for analyzing, visualizing and sharing data insights. You can turn rows of data into a 3D interactive map with Power Map, which includes the ability to filter data using three different filters: List, Range, or Advanced.

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7. Editing and converting to PDF made easy

Finished editing your document, spreadsheet, presentation or publication? Converting it to a PDF is made simple with the Save as PDF integrated feature. If you want to edit a PDF, you can convert it into a Word document without the formatting issues that come with copy-pasting or editing.

 

8. Resume Reading your Word documents

The Resume Reading feature in Word allows you to pick up where you left off, even on different devices! Word automatically bookmarks the last page you were reading!

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9. 50GB of email storage

Each user gets 50GB of storage with Exchange Online for email, calendar, tasks, notes, contacts and attachments. You can save more space in your mailbox by using the OneDrive cloud storage to share attachments.

 

10. Retrieving the right version of a document

Version control has been improved with Office 2016 co-authoring. You can see which changes were made, by whom and when. You can also revert back to a previous version of the file if necessary.

Looking for a backup solution for Office 365? Visit this page.

 

11. Reply in-line to email without opening it

Enable the Reading Pane in Outlook to reply to email without even opening it. The Reading Pane will allow you to preview the email content, hit Reply and send your response, in the same main Outlook window. Combine this feature with the Conversations View and you’ll see at a glance if you’ve already replied to an email. You won’t have to open different windows for each message.

 

12. Working offline and uploading changes later

Your OneDrive storage is synced to your device, so you can choose to work offline on files. As soon as you reconnect to Internet, the new versions will be automatically uploaded to your storage. The new version will also be sent to any other connected device.

 

13. Working anywhere from any device

You get the Office Web Apps with your Office 365 subscription, so you can work on your cloud files from any up-to-date Web browser on an Internet-connected computer. You don’t have to install the Office software on the computer.
You also get access to Office Mobile Apps so you can use Word, Excel, PowerPoint, Outlook and OneDrive directly from your smartphone or tablet while you’re on the move! Download them from your Android or iOS device store.

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14. Office 365 Planner to help organize your team’s workflow

Office 365 Planner is brand new! It will help you and your colleagues plan workflows and organize collaboration. Use this project management tool to create plans, organize and assign tasks, share files, set due dates and provide status updates. All this work is done with through email notifications and visual dashboards.

office-365-planner

 

15. Intelligent email inbox that can de-clutter itself

Microsoft’s Clutter feature will use your mailbox rules to automatically organize your email so high-priority messages are visible first. Other email will be moved to the Clutter folder so you can view it later.

Intelligent-email-inbox-can-de-clutter-itself

 

Bonus: Put an End to the Struggle of Managing Multiple Solutions with Microsoft 365

How much time do you waste every day dealing with multiple sign-ins to get your work done? What if you could access the most important tools with just one click? Microsoft bundled the best features from Office 365 and Windows 10 with cross-device security to create Microsoft 365, the most innovative, intelligent, and secure solution on the market. This bundle includes everything you need to stay empowered, creative, and productive, all with just a single monthly subscription.

Interested in learning more about Office 365? Download our review.

download-office-365-small-business-ebook

Written by Sadissa Babeni Marketing Content Writer @ SherWeb

Sadissa is an IT professional and joined SherWeb in 2013 as a technical writer and trainer. A former systems administrator, she brings her decade-long field experience to SherWeb's marketing department, with her broad knowledge of cloud computing and service management. Sadissa is a Microsoft Certified Solutions Associate in Windows Server and Office 365, and has earned other IT certifications over the years. She has a passionate interest in singing in vocal ensembles and learning foreign languages.
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