SharePoint Hosting

One of the most difficult obstacles encountered in the business world is the need to stay aware of changes and new information. With a subscription to SharePoint's alert feature, you can keep track of any changes made to documents, calendars and other parts of the site.

• Add alerts that notify you by email of any changes in the content of your Web site
• Create alerts for lists and libraries, as well as for individual items and any files in them
• Specify the kinds of changes that you want to track

Create lists to assign tasks to team members. You can specify priority and due date, and indicate status and progress. Users can view their individual tasks or view all team members'.
 
•    Create and assign a task to a team member
•    Share tasks on a project with internal and outside team members
•    Keep everyone inform on the progress of a certain task and better control deadlines

Keep everyone informed 24/7. Use an announcements list to post news, status, and other short bits of information you want to share with your team members. With SharePoint's Announcement feature, you can immediately send updates and information to everybody involved in a project within SharePoint. You can also set an expiration date for an announcement.
 
•    Post company news and monthly newsletter
•    Announce new company objectives and accomplishments
•    Announce special deadline changes or upcoming events

Windows SharePoint Services 3.0 allows list managers to assign an email address to out-of-the-box lists. Moreover, you can choose to send an email to discussion boards, calendars, announcements and SharePoint contacts. This way everybody can easily stay up-to-date and react accordingly if needed.                                            

The discussion boards provide a conversation forum for topics of interest to your team. For example, you could create a discussion board for team members to propose and discuss team activities. Each discussion board appears on a page that includes buttons for starting new discussions, sorting and filtering discussions, switching to a different view of the discussion board, and changing the design of the discussion board.

Managing projects is an important job. It involves detailed planning, timely execution of tasks, and team collaboration. Whatever the length or complexity of your project is, sharing plans in a format that others can view, contribute to, and count on can save you a lot of trouble. SharePoint's calendar feature  is a great tool to keep track of everything while allowing multiple users to access it from anywhere.
 
•    Create a project calendar
•    Share calendar with colleagues
•    Add project tasks and deliverables to the calendar
•    Set site permissions and notify your team
•    Customize the design of the calendar

Browse task lists, blogs, and more from mobile devices. Stay on top of your assignments from wherever you are. With a Microsoft Windows Mobile®, WAP, cHTML, or xHTML enabled mobile device, you can review or update your task list items, post to your blog, and even send photos from camera-equipped devices via e-mail using Microsoft Internet Security and Acceleration Server 2006.

With a Meeting Workspace site you can centralize on a website all the information and material for one or more meetings. Before the meeting, use a workspace site to publish the agenda, an attendees list, and the documents you plan to discuss. During or after the meeting, use the workspace site to publish meeting results and to track tasks. Use meeting requests to invite people to the meeting. In the meeting request, include a hyperlink that goes to the workspace site where invitees can learn the details and see the material.

The Contacts feature allows you to communicate with your coworkers. You can enter names and contact information (such as telephone number, email address, and street address) and make them available to everybody in your team. You can copy contact information from your address book to a contacts list (requires a Windows SharePoint Services-compatible address book program, such as Microsoft Office Outlook 2003, and Microsoft Internet Explorer 4.0 or later), and you can copy or link contacts from a contacts list to your address book.
 
•    Keep detailed information on all your employees and customers.
•    Share important contact information with anybody you want.
•    Access and retrieve easily any contacts no matter where you are in the world.
•    Synchronize you contact list with your outlook or mobile phone.

Picture libraries provide a simple way to share and organize digital pictures. For example, an organization could create a picture library for marketing graphics — providing a single location for team members to view, share, edit, and download corporate logos or other marketing material.

• Show your favorite photos to the entire world
• Organize your photos into folders
• Choose who gets to see what with enhanced privacy and security settings on every photo
• Keep track of important stock photos and create albums

Your team can take collaboration to a new level with Windows SharePoint with file and document sharing capabilities. Team members can easily create collaborative workspace sites to share and manage their team information. Threaded discussions, surveys, shared calendars, task lists and other collaboration features help keep you and your teammates connected and productive.

• Access your information anywhere
• Drag and drop multiple files
• Search and navigate documents easily with integrated search
• Coordinate projects, calendars, and schedules
• And a lot more...

Use blogs as a way to publish a type of journal. Blog owners can create posts on which other users can comment. Each post is a separate content page and can also be used as a one-way communication tool for keeping project stakeholders and/or team members informed.

• Post to your blog directly from within Office Word 2007
• Broadcast important information with a blog
• Maintain your team's discussion board or blog via email

Easily update and take your documents on the road: fine-tune document access with folder-level and item-level permissions and make everybody on your team know about it . Take your documents with you by synchronizing your document libraries to Microsoft Office Outlook. The “Connect to Outlook” button in the Actions menu creates a new folder within Outlook that contains copies of the documents in the library. Then, when you reconnect to Windows SharePoint Services, simply synchronize your changes and the rest of the team will be kept up to date.

Really Simple Syndication (RSS) is a standard way to make emerging content available to everybody involved with the SharePoint site. Once a reader subscribes to an RSS feed he can use an RSS aggregator running on his desktop to check for new or modified content as often as he chooses.

• Keep everybody up to date with the content added to the website
• Create RSS feed for any list or library in SharePoint
• Allow users to subscribe to any other RSS feed relevant to the company

Track project status at a glance by adding a Gantt chart view. Use the new Gantt chart view to track your project tasks. Adding this view to the site of your team's project enables your coworkers to see at a glance if everything is on track. From the "Settings" menu, click on "Create View", and then select "Gantt View" to create a Gantt chart view of any task list.

Surveys provide a way of polling team members. You can configure a survey so that team members can respond once or multiple times. You can optionally display results in a graphical view.

• Receive input on new product ideas
• Involve workers in key events
• Conduct online surveys
• Encourage employee feedback

Windows SharePoint Services 3.0 features an issues tracking list which allows users to track, assign, and report on issue status. An organization deploying new systems will often use an issue tracking list to monitor software bugs or problems and report on them. This list can be easily customized into a new application tracking just about any issue your organization deals with.

• Improve communication
• Increase product quality
• Improve customer satisfaction
• Ensure accountability
• Increase productivity
• Bugzilla can adapt to multiple situations