{"id":20688,"date":"2020-04-08T13:01:47","date_gmt":"2020-04-08T17:01:47","guid":{"rendered":"https:\/\/www.sherweb.com\/blog\/?p=20688"},"modified":"2020-07-29T14:24:08","modified_gmt":"2020-07-29T18:24:08","slug":"using-microsoft-to-do","status":"publish","type":"post","link":"https:\/\/www.sherweb.com\/blog\/microsoft-ecosystem\/office-365\/using-microsoft-to-do\/","title":{"rendered":"Using Microsoft To Do"},"content":{"rendered":"<p>Microsoft To Do allows you to create and maintain tasks. It is much more versatile than the Tasks feature available in Microsoft Outlook. Read on to find out why.<\/p>\n<p>To Do has the following features:<\/p>\n<ul>\n<li>A daily planner with suggested tasks<\/li>\n<li>Access your lists anywhere, on any device<\/li>\n<li>Share lists and tasks with friends, family, or co-workers<\/li>\n<li>Customize your lists with colorful backgrounds<\/li>\n<li>Set one-time or recurring due dates and reminders<\/li>\n<li>Add notes to any task<\/li>\n<li>Attach files up to 25 MB to a task<\/li>\n<li>Sync your To Do tasks with Outlook<\/li>\n<li>Group your lists by topic<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<h3><a href=\"https:\/\/info.sherweb.com\/Office-365-Sales-Guide.html\" target=\"_blank\" rel=\"noopener noreferrer\">Learn how to sell Office 365 the right way with our FREE Sales Guide<\/a><\/h3>\n<p>&nbsp;<\/p>\n<p>If you just want to take To Do for a spin without having to commit to it, it syncs with Outlook so you can use your real data to try it out.<\/p>\n<p>&nbsp;<\/p>\n<h2>Creating tasks<\/h2>\n<p>Let\u2019s get started. You can download the To Do app from this <a href=\"https:\/\/products.office.com\/en-us\/microsoft-to-do-list-app?owtgt=blogwunderlistnewtodo\" target=\"_blank\" rel=\"noopener noreferrer\">link<\/a>. Or you can use it in a Windows web browser. You can also download the mobile app version from the Microsoft store.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20689 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Microsoft-To-Do-1-300x127.png\" alt=\"Download Microsoft To Do\" width=\"546\" height=\"231\" srcset=\"\/blog\/wp-content\/uploads\/Microsoft-To-Do-1-300x127.png 300w, \/blog\/wp-content\/uploads\/Microsoft-To-Do-1.png 700w\" sizes=\"auto, (max-width: 546px) 100vw, 546px\" \/><\/p>\n<p>Once installed, you will see a page similar to this when you open Microsoft To Do:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20690 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Microsoft-To-Do-homepage-300x181.png\" alt=\"Microsoft To Do homepage\" width=\"551\" height=\"333\" srcset=\"\/blog\/wp-content\/uploads\/Microsoft-To-Do-homepage-300x181.png 300w, \/blog\/wp-content\/uploads\/Microsoft-To-Do-homepage-1024x619.png 1024w, \/blog\/wp-content\/uploads\/Microsoft-To-Do-homepage-768x464.png 768w, \/blog\/wp-content\/uploads\/Microsoft-To-Do-homepage.png 1139w\" sizes=\"auto, (max-width: 551px) 100vw, 551px\" \/><\/p>\n<p>Let\u2019s say we are moving to another state. Click the <strong>Add a task<\/strong> link and enter your first task.<\/p>\n<p>Enter \u201cReserve a moving truck\u201d in the field and press <strong>Enter<\/strong>. The task is created.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20691 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-create-a-task-300x189.png\" alt=\"Microsoft To Do add a task\" width=\"549\" height=\"346\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-create-a-task-300x189.png 300w, \/blog\/wp-content\/uploads\/To-Do-create-a-task.png 700w\" sizes=\"auto, (max-width: 549px) 100vw, 549px\" \/><\/p>\n<p>Let\u2019s enter some related tasks to do in the process of moving.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20692 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Microsoft-To-Do-Tasks-300x186.png\" alt=\"Microsoft To Do Tasks\" width=\"545\" height=\"338\" srcset=\"\/blog\/wp-content\/uploads\/Microsoft-To-Do-Tasks-300x186.png 300w, \/blog\/wp-content\/uploads\/Microsoft-To-Do-Tasks.png 700w\" sizes=\"auto, (max-width: 545px) 100vw, 545px\" \/><\/p>\n<h2><\/h2>\n<h2>Managing Lists<\/h2>\n<p>When you start a list, it is called \u201cUntitled\u201d. Click on the title and rename it to \u201cMy Moving List\u201d.<\/p>\n<p>You can customize each list further. For instance, click on the list icon and choose an icon more descriptive of your list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20693 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-list-customization-300x265.png\" alt=\"Microsoft To Do list customization\" width=\"335\" height=\"296\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-list-customization-300x265.png 300w, \/blog\/wp-content\/uploads\/To-Do-list-customization.png 382w\" sizes=\"auto, (max-width: 335px) 100vw, 335px\" \/><\/p>\n<p>If you click on the three-dot menu on the right side of the page, you can change the color or theme of each list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20694 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Microsoft-to-do-list-colouring-145x300.png\" alt=\"Microsoft To Do color theme\" width=\"281\" height=\"582\" srcset=\"\/blog\/wp-content\/uploads\/Microsoft-to-do-list-colouring-145x300.png 145w, \/blog\/wp-content\/uploads\/Microsoft-to-do-list-colouring.png 241w\" sizes=\"auto, (max-width: 281px) 100vw, 281px\" \/><\/p>\n<p>There are other options as well which we will discuss later.<\/p>\n<h3>Due dates and reminders<\/h3>\n<p>Now that you\u2019ve created some tasks, let\u2019s see other ways to customize them. One of the first tasks to accomplish is to find moving boxes and tape. Let\u2019s enter a deadline to finish that task. Single click on that task, and the following panel displays:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20695 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Microsoft-To-Do-change-date-149x300.png\" alt=\"Microsoft To Do change date\" width=\"249\" height=\"498\" \/><\/p>\n<p>Select <strong>Add due date<\/strong> and this window displays:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20696 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-add-due-date.png\" alt=\"Microsoft To Do add due date\" width=\"307\" height=\"254\" \/><\/p>\n<p>There are several choices, including the option to choose a specific date. Choose \u201cNext week\u201d.<\/p>\n<p>Notice that the date has been added to the task, so you do not need to drill down further to find that information.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20697 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-Task-with-date-300x43.png\" alt=\"Microsoft To Do Task with date\" width=\"321\" height=\"46\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-Task-with-date-300x43.png 300w, \/blog\/wp-content\/uploads\/To-Do-Task-with-date.png 423w\" sizes=\"auto, (max-width: 321px) 100vw, 321px\" \/><\/p>\n<p>If you did not want to name a specific date to finish the task, you could select <strong>Remind Me<\/strong> from the same panel of options.<\/p>\n<h3>Adding steps to a task<\/h3>\n<p>Now you have a single, one level list, and you have related tasks on a second level. But To Do can create a third level called steps. For example, you need to reserve a moving truck. You might add steps such as:<\/p>\n<ul>\n<li>Determine the size of the truck to rent.<\/li>\n<li>Is the transmission automatic or manual?<\/li>\n<li>Do you need pads or hand trucks?<\/li>\n<li>You need to check with our insurance company to see what coverage they provide as opposed to the insurance offered by the rental company.<\/li>\n<\/ul>\n<p>Let\u2019s see what that would look like on your list.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20698 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-updated-list-300x152.png\" alt=\"updated list\" width=\"454\" height=\"230\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-updated-list-300x152.png 300w, \/blog\/wp-content\/uploads\/To-Do-updated-list-768x390.png 768w, \/blog\/wp-content\/uploads\/To-Do-updated-list.png 774w\" sizes=\"auto, (max-width: 454px) 100vw, 454px\" \/><\/p>\n<p>You\u2019ve added four steps to a single task. Note that the task now displays \u201c0 of 4\u201d to indicate the four steps. As you complete steps in a task, that number would change to show that. Again, these details are readily available without having to drill down further.<\/p>\n<p>If you and your co-workers use a Microsoft-hosted email product like Outlook, you can flag emails to be associated with a task, too. If your team uses Microsoft Planner, you could be assigned a task to complete through that application.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20699 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-assigned-and-flagged.png\" alt=\"To Do assigned and flagged\" width=\"312\" height=\"242\" \/><\/p>\n<h2><\/h2>\n<h2>Planned tasks<\/h2>\n<p>If you have a due date or a reminder set up for a task, you can click the <strong>Planned<\/strong> link in the left panel of To Do.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20700 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-planned-tasks-300x189.png\" alt=\"To Do planned tasks\" width=\"465\" height=\"293\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-planned-tasks-300x189.png 300w, \/blog\/wp-content\/uploads\/To-Do-planned-tasks.png 700w\" sizes=\"auto, (max-width: 465px) 100vw, 465px\" \/><\/p>\n<p><strong>REMEMBER:<\/strong> This view does not show all your tasks, just the ones with a due date or reminder.<\/p>\n<h2><\/h2>\n<h2>Important tasks<\/h2>\n<p>You have the option to tag a task as being important. Beside each task is a star that you can select so that the task is a priority.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20701 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Star-tasks-300x22.png\" alt=\"Star important tasks\" width=\"408\" height=\"30\" srcset=\"\/blog\/wp-content\/uploads\/Star-tasks-300x22.png 300w, \/blog\/wp-content\/uploads\/Star-tasks-768x57.png 768w, \/blog\/wp-content\/uploads\/Star-tasks.png 780w\" sizes=\"auto, (max-width: 408px) 100vw, 408px\" \/><\/p>\n<p>If you have tagged tasks as important, you can click the <strong>Important<\/strong> link in the left panel of To Do.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20702 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/Important-tasks-300x40.png\" alt=\"To Do important tasks\" width=\"443\" height=\"59\" srcset=\"\/blog\/wp-content\/uploads\/Important-tasks-300x40.png 300w, \/blog\/wp-content\/uploads\/Important-tasks-1024x136.png 1024w, \/blog\/wp-content\/uploads\/Important-tasks-768x102.png 768w, \/blog\/wp-content\/uploads\/Important-tasks.png 1128w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/p>\n<p>&nbsp;<\/p>\n<h2>My Day<\/h2>\n<p>A very important feature is <strong>My Day<\/strong>. Each day you get a blank slate so you can create tasks specific to that day.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20703 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-My-Day-300x158.png\" alt=\"To Do My Day\" width=\"443\" height=\"233\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-My-Day-300x158.png 300w, \/blog\/wp-content\/uploads\/To-Do-My-Day.png 700w\" sizes=\"auto, (max-width: 443px) 100vw, 443px\" \/><\/p>\n<p>You can also designate existing tasks to be pulled in as tasks to be completed for that day.<\/p>\n<p>Right-click on an existing task and select <strong>Add to My Day<\/strong> from the context menu.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20704 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/To-Do-Add-to-My-Day-300x162.png\" alt=\"To Do Add to My Day\" width=\"356\" height=\"192\" srcset=\"\/blog\/wp-content\/uploads\/To-Do-Add-to-My-Day-300x162.png 300w, \/blog\/wp-content\/uploads\/To-Do-Add-to-My-Day.png 400w\" sizes=\"auto, (max-width: 356px) 100vw, 356px\" \/><\/p>\n<p>The <strong>My Day<\/strong> link will now show the task you just created for today as well as the task you pulled into it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20705 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/My-Day-with-list-300x158.png\" alt=\"My day with list\" width=\"467\" height=\"246\" srcset=\"\/blog\/wp-content\/uploads\/My-Day-with-list-300x158.png 300w, \/blog\/wp-content\/uploads\/My-Day-with-list-1024x541.png 1024w, \/blog\/wp-content\/uploads\/My-Day-with-list-768x406.png 768w, \/blog\/wp-content\/uploads\/My-Day-with-list.png 1068w\" sizes=\"auto, (max-width: 467px) 100vw, 467px\" \/><\/p>\n<p>To Do has artificial intelligence (AI) built in to the app.<\/p>\n<p>If you select the <strong>Today<\/strong> icon at the top, the app will recommend other possible tasks you might want to consider doing today.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\" wp-image-20706 aligncenter\" src=\"https:\/\/www.sherweb.com\/blog\/wp-content\/uploads\/My-Day-Artificial-Intelligence-300x216.png\" alt=\"My Day Artificial Intelligence\" width=\"414\" height=\"298\" srcset=\"\/blog\/wp-content\/uploads\/My-Day-Artificial-Intelligence-300x216.png 300w, \/blog\/wp-content\/uploads\/My-Day-Artificial-Intelligence.png 600w\" sizes=\"auto, (max-width: 414px) 100vw, 414px\" \/><\/p>\n<p>If you agree, select the blue plus sign icon to move that task to your <strong>My Day<\/strong> group of tasks.<\/p>\n<p>The mobile app performs in much the same manner as the desktop version. The To Do app is a well thought out way to organize the tasks that you need to track and finish. Why not download it and see?<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Microsoft To Do allows you to create and maintain tasks. It is much more versatile than the Tasks","protected":false},"author":177,"featured_media":20708,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[751],"tags":[],"class_list":["post-20688","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-office-365"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Using Microsoft To Do | Sherweb<\/title>\n<meta name=\"description\" content=\"Microsoft To Do allows you to create and maintain tasks. It is much more versatile than many other planning apps out there. 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