{"id":21200,"date":"2020-06-04T15:16:04","date_gmt":"2020-06-04T19:16:04","guid":{"rendered":"https:\/\/www.sherweb.com\/blog\/?p=21200"},"modified":"2021-10-21T10:16:02","modified_gmt":"2021-10-21T14:16:02","slug":"outlook-calendar-scheduling","status":"publish","type":"post","link":"https:\/\/www.sherweb.com\/blog\/microsoft-ecosystem\/office-365\/outlook-calendar-scheduling\/","title":{"rendered":"Always look on the bright side of Outlook scheduling"},"content":{"rendered":"

We all know what a great email application Microsoft Outlook<\/a> is. But have you ever explored its scheduling and calendar functions?<\/p>\n

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Learn how to transform your MSP and your clients\u2019 businesses with Microsoft 365<\/a><\/h3>\n

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In Outlook\u2019s Home <\/strong>tab, select the arrow <\/em>beside the New Email<\/strong> menu (if you select New Email,<\/strong> you will get the new email dialog). Select a new Appointment or Meeting from the drop-down list.<\/p>\n

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Appointments and meetings are very similar, so we will use an appointment as an example.<\/p>\n

1. Select Appointment<\/strong> from the menu.<\/p>\n

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2. You can enter a lot of detail here, such as a title, time and date, location, whether it is an all-day appointment, and whether you want the appointment to recur in the future.<\/p>\n

And that\u2019s just for starters! Take a look at the Appointment ribbon:<\/p>\n

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3. Here you can invite other individuals to join by email, set reminders to yourself, mark your calendar as busy during the appointment, and categorize the appointment as you wish.<\/p>\n

Here is an example of inviting others to join. Outlook checked your availability and also inserted the appointment details into the email. When you invite others, you can designate them as required attendees, or they can attend if they wish (optional).<\/p>\n

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4. Once you have filled out the necessary information for the appointment, select Send.<\/p>\n

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Your Calendar page<\/h2>\n

So now that we have an appointment scheduled, let\u2019s talk more about the Calendar<\/strong> feature. Select the Calendar<\/strong> icon on the bottom left of Outlook:<\/p>\n

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Here is a typical calendar page. It looks a bit complex, but we will go into further detail.<\/p>\n

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Let\u2019s start from the left pane.<\/p>\n

Outlook provides an interactive display of the current month and the next month. You can select the next and previous arrows to change the month. If you choose a specific day, the calendar view in the main window opens up to that date.<\/p>\n

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This is a quick and easy way to check appointments or meetings for a specific day.<\/p>\n

Further down on the left pane are all the available calendars that you may view.<\/p>\n

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You can view your calendars, those shared with others in your organization, calendars from outside the organization, and calendars created for groups you are in. When you select the checkbox for calendars, they display side-by-side for ease of viewing.<\/p>\n

If you do not wish to see the left pane, select the right arrow to hide it or the left arrow to show it.<\/p>\n

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You can also pin the left pane to display all the time if you choose.<\/p>\n

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Calendar ribbon<\/h2>\n

Next, let\u2019s look at the Calendar ribbon:<\/p>\n

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The ribbon allows you to:<\/p>\n