With businesses going digital and the need for paper and pen reduced, office dossiers have been replaced by hard drives and data systems for record keeping. While this may seem like a step into the future, many other businesses have advanced beyond this and now store their data online, or on the cloud with services like Acronis Online Backup.
However, 51% of small businesses still back up their data on physical storage devices like tape drives, HDDs, and SSDs. A major reason for this is that, unlike internet based storage, these mediums are accessible offline as well, or because certain businesses are concerned about putting their data online.
If you’re one of these businesses, and still don’t see the need for backing your data up online, we suggest you read on.
Why should you be backing up your data online?
In short: natural disasters
We don’t want to be the person looking at the glass half empty, but it’s an undeniable fact that your data is simply not secure enough if it’s not backed up online.
While you may be happy keeping your data tucked away in hard drives or datacenters, seemingly guarded against theft, don’t discount Mother Nature.
If you’ve ever witnessed a flood, hurricane, tsunami, or earthquake, you know there’s no escaping these forces. Your fail-proof systems may just get washed out, or blown away one day.
So, to safeguard your data against any such natural calamities, it is important to back it up some place that can’t be permanently washed away due to a natural disaster. In this scenario, the cloud and online backup services are your business’s best friend.
It doesn’t matter what state your physical office is in now. Businesses run on information, and as long as you have all your data safely backed up online, disaster recovery should be relatively easy.
Benefits of backing up your data online in case of natural disasters
If you still haven’t embraced the cloud because you have heard some concerning things about it, or you don’t think it’s what your business needs, we urge you to reconsider.
Here are all the ways Acronis Online Backup can help your business bounce back in case of a calamity:
You can configure your systems to automatically back up your data on a daily, weekly or even monthly basis. This means that you don’t have to go through the lengthy process of transferring every file onto your backup system anymore.
In short, your data can now upload and be saved without hindering your day-to-day business activities.
If you’re trying to re-establish yourself ground up after some natural catastrophe, you at least no longer have to start your data collection from scratch or scramble around to collect valuable client information you may have lost.
Businesses rely heavily on data for progress. Whether it’s client information, research on trends, employee information or files on competitors, losing access to such data can be extremely detrimental to business growth. Cloud and backup service providers offer easy and fast recovery to your data, and are your best bet to getting back on your feet quickly.
Online backup services do not save a single, updated copy of your data—they save multiple versions.
This means that if data in any of the previous versions of your files needs to be retrieved because it has been deleted or overwritten, you will still be able to access the older versions. In other words, your data is never lost with the cloud, thanks to data versioning.
Unlimited storage capacity
The virtual space is impossible to use up completely, and so, online backup can house anything you could possibly want to save without fear of running out of storage space.
You might have to pay more to access to added storage space, but in the long run, it is beneficial for the business. Consider this: in case your entire office is swept away in a hurricane, you can rest assured that your entire database, even work from the previous day, is safe in the cloud.
Easy access to data
With cloud or online storage, you can potentially access your data from anywhere. This is especially useful in case of a natural disaster, or if you have to relocate your business to a temporary space.
There is no need to carry around important business documents, heavy hard drives or easy to lose flash drives; anything you need for your business is just one click away.
Additional advantages of Acronis Online Backup and cloud storage
Online backups are more secure
Online backup systems, including the cloud, are more secure than most traditional data storing systems. Imagine your data backed up to a network that has a dedicated team of IT security experts that work diligently to eliminate potential threats to your data.
What’s more, a lot of online backup service providers offer encrypted data storage services, adding an extra layer of protection to your data.
In fact, 85% of IT professionals agree online storage and backup is one of the best ways to keep your data secure.
You don’t have to be a large organization to use backup and storage services
While you may feel that only tech-based businesses with large IT teams are the only ones that can afford to move their data online, think again.
Most individuals and businesses are already using online storage spaces to keep their data: it’s called the cloud.
Your data is already uploaded to the internet through services like Dropbox, Gmail, or OneDrive, etc., and it doesn’t take a lot of technological genius to do this. In other words, your business can start the same way.
Moving your data online is hassle free
If you think your business has too much data and it will be too time consuming to shift your entire business to an online backup service, we’re here to tell you that this is not the case.
For one, the only way a system would take more time than necessary to backup and sync to the cloud is if the system is very old, or if your internet connection is weak.
Let’s say that the amount of data you have is still too much—you can still upload it in shifts. There’s no need to upload the entire database at the same time. Make the change, one upload at a time.
It is also a good idea to get the services of reliable cloud providers who can help to transfer your data more efficiently.
The cloud is extremely reliable
No system is 100% safe from failures, but the 99% uptime guarantee given by most cloud providers is as close to perfection as you can get.
While your internal servers may go down every once in a while, and require regular maintenance shutdowns to prevent any unnecessary failures, the cloud is mostly free from such troubles. Ultimately, it’s a more reliable space to store and access your data than on premise ones.
Migrate your data to the cloud
Good business decisions are those that pre-emptively tackle threats so your business doesn’t have to suffer. Backing up your critical business data to the cloud is a perfect example of such an important decision.
Backing up your data online not only safeguards your business against cybersecurity threats, it also does what no other physical data storage unit can claim to do: protect your data in the face of natural disasters.
If you’re deciding on the right time to take the leap and start saving your database on the cloud, the time is now—before your business is hit by a natural calamity, and you lose years’ worth of hard work and data to destructive forces completely beyond your control.