Sometimes, “the cloud” can sound like a scary place. People ask you to take your most precious assets—your data—and just… put them out there in a place that makes it sound like your data will be floating around in the sky. You know that security is important and that “the cloud” is supposedly secure, but how can you be sure?
This mentality can stop a lot of people from using G Suite. They wonder if it can be really secure—if their data will really be safe.
Fortunately, the answer to both questions is yes. Google has ensured that G Suite meets the strictest security measures to protect your data.
One of the best pieces of evidence in support of G Suite’s safety is the number of security certifications it holds. Currently, it’s compliant with SOC1™, (SSAE-16/ISAE-3402), SOC2™, SOC3™, ISO27001, ISO 27018:2014, and FedRAMP. Most of its services are also HIPAA compliant.
Obviously, if a service meets the highest standards developed by the federal government and our healthcare system, then it’s done a lot of work to keep your data safe. G Suite even protects your data from the government itself, ensuring that any data requests it receives meet legal standards and are narrow enough to make sense.
Your data will be encrypted at several layers in G Suite, both in transit and at rest. HTTPS (Hypertext Transfer Protocol Secure) and PFS (Perfect Forward Secrecy) are used for all services, 256-bit Transport Layer Security (TLS) is used for mail services, and 2048 RSA encryption keys are used for the validation and key exchange phases.
That’s all a bunch of technological jibber-jabber, but what it boils down to is the fact that your data will be so securely encrypted that not even the server operator would be able to retroactively decrypt HTTPS sessions.
Protections Against Other Entities
All of this sounds good, but what about other customers? You know that they’ll be there “in the cloud” with you, so can they get to your information or you to theirs?
Absolutely not. Your data will be sequestered as if were on your own personal servers, and no other parties will be able to access it.
Google’s data centers are built with custom-designed servers that run their own infrastructure and operating system, which in itself helps deter hackers. They also have over 700 highly trained security engineers that work around the clock to detect and respond to any threats that might occur. It’s like having your own elite security force.
G Suite was also the first major cloud provider to implement PFS (Perfect Forward Secrecy), the latest technology in preventing even the most sophisticated third-party monitoring.
In addition, G Suite has achieved 99.9% accuracy in spam blocking. Google also scans every attachment for malware and automatically blocks certain attachment formats.
To block phishing, G Suite uses machine learning to filter out any suspicious emails. You can also enable security keys to ensure that only certain links are ever accessed on your network.
Giving You the Keys
G Suite has an easy-to-use dashboard that allows administrators to set policies that make sense for your organization.
Google has two layers of protection that you can choose to enable for secure logins. First, you can turn on two-factor authentication, where users will be required to provide another source of identification, such as a phone number or email, when they log in.
Second, you can choose to enable security key enforcement, which requires users to have a physical key upon log-in. The key guards against phishing by only working with certain websites; admins can deploy, monitor, and manage keys from their existing Google admin console.
Admins can enable extra security for email that will require any messages to be signed and encrypted using Secure/Multipurpose Internet Mail Extensions (S/MIME). Alternatively, if that seems like something that would cause too much user impact, this feature can be configured to kick in only when suspicious content is detected in email messages.
G Suite has machine learning capabilities that can identify any suspicious logins. Whenever this happens, you or your administrators will be notified that this occurred so you can investigate or make any adjustments to your security policy.
Data Loss Prevention
You or your admins can also set up a DLP policy to protect your sensitive data. With this in place, Google can check any outgoing email for sensitive information and take one of three actions (your choice!):
- Quarantine the email for review.
- Tell the sender to modify the information.
- Block the email completely and notify the sender.
This will ensure that your sensitive data doesn’t wander outside your organization.
Best of all, you can monitor all of these settings and more in your security center. This dashboard provides an easy-to-understand, overarching view of all the security settings in your environment and even gives you best-practice recommendations—everything you need at your fingertips!
Can G Suite Be Trusted?
All of this sounds great, but how can you trust a massive corporation like Google to do what it says it does?
Fortunately, Google stands by its product. It has maintained a Vulnerability Reward Program since 2010 that allows any external users to attempt to find vulnerabilities in its system. If they are found and submitted, users will receive a monetary prize. You and your engineers can sign up for this program and test the systems yourself!
As you can see, despite some fears that people have, G Suite is actually one of the most secure cloud platforms available for use today. Give it a try!